Statement of Work

Large Binocular Telescope Project

Attachment A to the RFP for the

EMBEDDED BEAM and CIRCULAR RAIL

STATEMENT OF WORK

June 02, 1997

1. Description of Tasks

1.1 Supply Description
1.2 Deliverable Hardware
1.3 Deliverable Documents

2. Procedures

2.1 Acceptance
2.2 Technical Liaison
2.3 Technical Changes
2.4 Point of Delivery

3. Documents

3.1 Applicable Drawings and Documents
3.2 Reference Drawings and Documents

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1. Description of Tasks

1.1 Supply Description

1.1.1 Embedded Beam and Circular Rail

This Statement of Work includes the manufacture of the Circular Rail and the Embedded Beam for the Large Binocular Telescope enclosure. The Embedded Beam is located on top of the the enclosure ring wall and provides the support/interface for the runway (Circular Rail) of the rotating enclosure of the telescope.

Due to the size of the assembled hardware (23 meters diameter), both the Embedded Beam and the Circular Rail will be fabricated in sections. The Embedded Beam will be made of structural steel plates, welded and bolted together. The Circular Rail will be made of rectangular steel rail welded to a steel baseplate. The Rail will need to be leveled, circularized and bolted to the Embedded Beam after the beam has been grouted in place on the concrete ring wall.

The Supplier shall furnish the necessary administrative, engineering and technical support to fabricate, assemble and perform verification testing prior to packing for shipment of the Embedded Beam and Circular Rail.

1.1.2 Technical Specifications

The hardware will be manufactured in accordance with the Large Binocular Telescope Project's Technical Specification "270e500", entitled "Enclosure Structure Embedded Beam and Circular Rail", revision "a", dated 09 May 1997; and in accordance with the applicable drawings listed below.

1.1.3 Delivery Date

The preferred delivery date for the Embedded Beam is 1 November 1997 and for the Circular Rail is 1 February 1998.

1.1.4 Shipping

Transportation of the components to Safford, Arizona is included in this Statement of Work.

1.1.5 Technical Assistance during Erection

Technical assistance during final installation in the LBT enclosure on Mt. Graham is not included in this Statement of Work, but the LBTC reserves the right to negotiate for such services at a later time.

1.2 Deliverable Hardware

Listed in the table below are all the hardware components to be delivered as part of this Statement of Work.

Line
Item Quantity
for Delivery Drawing
CAN # Description of Hardware Item

1 8 270e005 Embedded Beam, Sector Type A

2 1 270e006 Embedded Beam, Sector Type B

3 18 270e007 Embedded Beam Baseplates

4 36 270e007 Embedded Beam Lateral Jacks

5 TBD Embedded Beam Bolts and Dowels

6 7 270e003 Circular Rail, Sector Type A

7 2 270e004 Circular Rail, Sector Type B

8 1 270e004 Circular Rail, Sector Type C

9 TBD Circular Rail Bolts and Dowels

10

Line Item	Quantity for Delivery	Drawing CAN #	Description of Hardware Item
1	8	270e005	Embedded Beam, Sector Type A
2	1	270e006	Embedded Beam, Sector Type B
3	18	270e007	Embedded Beam Baseplates
4	36	270e007	Embedded Beam Lateral Jacks
5	TBD		Embedded Beam Bolts and Dowels
6	7	270e003	Circular Rail, Sector Type A
7	2	270e004	Circular Rail, Sector Type B
8	1	270e004	Circular Rail, Sector Type C
9	TBD		Circular Rail Bolts and Dowels
10

1.3 Deliverable Documents

Described in this section are all the manuals, lists, drawings and general documentation that will be requested to the supplier as part of this Statement of Work. All documents shall be supplied in four (4) hard copies and one (1) digital copy.

1.3.1 Acceptance Plan

Prepare and submit for approval an Acceptance Plan describing test procedures and inspections that shall be performed prior to acceptance. The test and inspections shall include:

certificate of raw material and fasteners
certification of welding procedure and welding control
stress relieve certification
dimensional control, machining tolerances, roughness test
mass check
certificate of surface treatment
certificate of assembly tolerances

1.3.1.1 Test Procedures

The Test Procedures shall describe in detail all the necessary operations to perform verification through a test. A Test Procedure shall be produced for every verification test required and shall contain the following information:

Scope of the Test -- In this section the scope of the test shall be described and the verification item shall be identified
Applicable Documents -- In this section all the documents referred to in the Test Procedure shall be listed.
Test Conditions -- In this section all applicable requirements needed to correctly perform the test shall be listed and discussed (for instance: special environmental conditions, dedicated tools, test rigs, special requirements on the tested items, etc.), calibration requirements.
Test Procedure -- In this section all the operations required to perform the test shall be described in detail.
Test Results Presentation -- In this section the procedures to process the raw data for the final presentation of the test results shall be described.

The Test Procedure shall be submitted for review prior to performing the test and shall also be incorporated in the specific Test Report.

1.3.1.2 Test Reports

The Test Reports shall summarize the findings of the tests. The Test Report shall be submitted to the LBTC not later than 30 days after the test. A Test Report shall contain the following information:

Test Results -- In this section the findings of the test shall be given. The results shall be processed in a such a way that they are directly comparable with the items to be verified.
Conclusions -- In this section a statement concerning the conformance of the test results with the requirements specified shall be given. Non-conformities and changes shall be discussed as far as applicable.

1.3.2 Drawings

Documentation packages, shall be supplied in support of the following functional activities:

Workshop Drawings
Acceptance Tests
"As Built" Drawing Package
Engineering Change Requests

All drawings shall be prepared with AUTOCAD 12 or 13 or compatible format. Where practical all the AUTOCAD drawings produced should comply with the LBT Drawing Standards. All the workshop assembly and subassembly drawings as well as the "as-built" drawings shall include the following information:

Number of the pieces required
Detailed drawings of the pieces
Third party manufacturer reference identification
The calculated partial and total weights

The LBTPO shall receive copies of the updated "as-built" files not later than 30 days after the completion of the acceptance tests.

1.3.3 Storage and Shipping Plan

Prepare a storage/shipping plan and submit it to the Technical Representative(s) for approval. The plan should provide detailed instructions regarding unpacking and handling

All steel structure shall be packed in such a way as to guarantee:

Physical-chemical protection against weather conditions during holding and transportation.
The determination of volume and weight in relation to the transportation means.

1.3.4 Progress Reports to the LBTC

Reports on the status of the work covered by this contract should be sent to the LBTPO every three months. The Progress Report shall include an update of the initially proposed schedule (section 3.6.1 of the Proposal format).

2. Procedures

2.1 Acceptance

The Work shall be conditionally accepted by LBTC upon delivery and completion of the Work in a manner at that time satisfactory to LBTC. Final acceptance will be made subsequent to the installation into the Large Binocular Telescope structure or after a time not to exceed 120 days.

2.2 Technical Liaison

The Supplier shall provide access to all phases of each task in this Supply to the appropriately designated LBTC representative(s). The designated Technical Representative(s) is (are):

(to be defined for each package at the time of contract award.)

The Supplier shall maintain informal technical liaison with the LBT Project Technical Representative(s). These representative(s) shall be provided the following:

Timely notification of all meetings concerning the Work (i.e., technical reviews, program planning meetings, problem solving sessions, etc.).
Access to data relating to analyses and other technical matters directly pertaining to the work being performed.
Access to all test procedures and test data.
Immediate notification of any significant problems.

All workshop drawings regarding fabrication and construction must be submitted to the LBTC Technical Representative for approval before purchasing any materials and/or beginning any construction.

LBTC approval will cover only the functional and conceptual aspects of the design and will not cover the correctness of the dimensions and practicality of the machining. Approval of the drawings shall not indicate acceptance of the Work.

2.3 Technical Changes

All ECRs, NCRs, and Requests for Waivers or Deviations will be presented to the Technical Representative(s) for further evaluation, formulation of responses, and recommendations to the LBT Director.

2.3.1 Engineering Change Request

In the event that the Supplier deems it necessary to deviate from any specification or term of the Technical Specifications or the Proposal, the Supplier shall deliver to the Technical Representative(s) an Engineering Change Request (ECR) setting forth:

Identification of Statement of Work
The description and justification of the change requested
An assessment of the impact of the change on the programmatic, costs, functional and performance requirements of the (Work) at any level

2.3.2 Non-Conformance Report (NCR)

The Supplier shall report all non-conformities from the Technical Specifications which occur during the manufacture, assembly, or testing at all levels of the Work. Each Non-Conformance-Report shall set forth the following:

Identify the Statement of Work
Identify the item where the nonconformity occurs
Identify the originator
Describe the nonconformity in detail
List the documents and the hardware affected
Describe the impact at any level of the Work
Recommendation for further procedures

2.3.3 Request for Waiver/Deviation

A Request for Waiver may be issued during the manufacturing, test or integration of a deliverable item to:

request a relief from the relevant specifications, test procedure, assembly requirements and/or
request permission to use different hardware items or materials due to the inability to procure the specified ones in time to meet the schedule.

A granted waiver does not lead to changes of any approved and released documents. The Request for Waiver shall include:

Definition of the item affected
Identification of documents, and hardware affected
Description of the waiver
Description of the need for the waiver
Effects on costs and schedule

It shall be accompanied by all documentation required by the LBT Corporation to judge the acceptability of the waiver. If any change in the schedule or performance are expected, these points shall be clearly addressed.

2.4 Point of Delivery

All documents shipped as a result of this Statement of Work shall be sent to the LBT Project Office:


   LBT Project Office/USA
   The University of Arizona
   Steward Observatory
   Tucson, AZ  85721-0065
   USA

All hardware shipped as a result of this Statement of Work shall be sent to the LBT Staging Area at the Base Camp of the Mount Graham International Observatory:


   Large Binocular Telescope Corporation
   MGIO Base Camp
   1480 W. Swift Trail
   Safford, AZ  85546-8053
   USA

3. Documents

3.1 Applicable Drawings and Documents

Category: Sub-Category: Assembly:	2__ - Fixed Enclosure 27_ - Circular Runway for Enclosure 270 - Enclosure Track

Document
Type Drawing
CAN # Revision
Date Assembly / Part Name

Technical Specification 270e500a.doc
270e500a.htm 09 May 1997 Enclosure Structure Embedded Beam & Circular Rail

Autocad Drawing 270e002c.dwg 07 Feb 1997 Circular Rail & Embedded Beam, General Assembly

Autocad Drawing 270e003c.dwg 07 Feb 1997 Circular Rail, Pieces Distribution -- Sector Type A

Autocad Drawing 270e004c.dwg 07 Feb 1997 Circular Rail, Pieces Distribution -- Sector Types B & C

Autocad Drawing 270e005c.dwg 07 Feb 1997 Embedded Beam, Sector Type A

Autocad Drawing 270e006c.dwg 07 Feb 1997 Embedded Beam, Sector Type B

Autocad Drawing 270e007c.dwg 07 Feb 1997 Embedded Beam Baseplates, Distribution & Details

Autocad Drawing 270e008c.dwg 07 Feb 1997 Circular Rail, Stop-Blocks Distribution & Details

Document Type	Drawing CAN #	Revision Date	Assembly / Part Name
Technical Specification	270e500a.doc 270e500a.htm	09 May 1997	Enclosure Structure Embedded Beam & Circular Rail
Autocad Drawing	270e002c.dwg	07 Feb 1997	Circular Rail & Embedded Beam, General Assembly
Autocad Drawing	270e003c.dwg	07 Feb 1997	Circular Rail, Pieces Distribution -- Sector Type A
Autocad Drawing	270e004c.dwg	07 Feb 1997	Circular Rail, Pieces Distribution -- Sector Types B & C
Autocad Drawing	270e005c.dwg	07 Feb 1997	Embedded Beam, Sector Type A
Autocad Drawing	270e006c.dwg	07 Feb 1997	Embedded Beam, Sector Type B
Autocad Drawing	270e007c.dwg	07 Feb 1997	Embedded Beam Baseplates, Distribution & Details
Autocad Drawing	270e008c.dwg	07 Feb 1997	Circular Rail, Stop-Blocks Distribution & Details

3.2 Reference Drawings and Documents

Document Type	Drawing CAN #	Revision Date	Assembly / Part Name
Autocad Drawing	270e000c.dwg	07 Feb 1997	Embedded Beam Solution, General Concrete Interface - Sheet 1 of 2
Autocad Drawing	270e001c.dwg	07 Feb 1997	Embedded Beam Solution, General Concrete Interface - Sheet 2 of 2
Autocad Drawing	270e010a.dwg	07 Feb 1997	Embedded Beam Solution, General Concrete Interface
Autocad Drawing	341a007b.dwg	13 Jan 1997	Enclosure Drive Mechanical, Lateral Section
Autocad Drawing	341a000b.dwg	13 Jan 1997	Enclosure Drive Mechanical, Rear & Front Bogies Assembly
Autocad Drawing	341a006b.dwg	10 Jan 1997	Enclosure Drive Mechanical, Plant General
Reference	001s006c.htm	02 Jun 1997	LBT Drawing Standards

Large Binocular Telescope Project

Attachment A to the RFP for the

EMBEDDED BEAM and CIRCULAR RAIL