Statement of Work: Telescope Factory Pre-Erection

Large Binocular Telescope Project

Attachment A to the RFP for the

TELESCOPE FACTORY PRE-ERECTION

STATEMENT OF WORK

September 1, 1997

1. Description of Tasks

1.1 Supply Description
1.2 Deliverable Hardware
1.3 Deliverable Documents

2. Procedures

2.1 Acceptance
2.2 Technical Liaison
2.3 Technical Changes
2.4 Point of Delivery

3. Documents

3.1 Applicable Drawings and Documents
3.2 Reference Drawings and Documents

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1. Description of Tasks

1.1 Supply Description

1.1.1 Telescope Factory Pre-Erection

This Statement of Work covers the Telescope Factory Pre-Erection of the Large Binocular Telescope. The Pre-Erection of all major telescope structural components will be required at an assembly hall before erection of the telescope on Mt. Graham in Arizona. This method has been selected to ensure proper form, fit and functional operation of each and every component of the telescope, before crating and shipment to Arizona.

This Supply includes the preparation of the temporary telescope foundation in the assembly hall. The main activities in the factory location are the erection and testing of the telescope structure composed of the Azimuth Ring, Azimuth Frame, Elevation Rolling Sectors, Elevation Platform and Windbracing, and the M1 Cells and Dummy Cell. The Supply also includes the detailed design, fabrication and integration in the telescope of some auxiliary equipment for the telescope such as the balancing systems, access equipment and mounting devices. Plants for utilities and temporary services should also be provided.

1.1.2 Technical Specifications

The Telescope Factory Pre-Erection will be carried out in accordance with the Large Binocular Telescope Project's Technical Specification "401e028", entitled "Telescope Factory Pre-Erection", revision "e", dated 01 September 1997.

Testing, verification and acceptance of the Telescope at the conclusion of Factory Pre-Erection will be carried out in accordance with the Large Binocular Telescope Project's Technical Specification "401e036", entitled "Verification Plan and Acceptance Tests", revision "c", dated 25 August 1997.

1.1.3 Delivery Dates

The preferred schedule is that the assembly hall and the foundations are prepared to receive the Telescope parts beginning in December 1998. We anticipate that the components of the Telescope will arrive for Pre-Erection beginning in January 1999 (Azimuth Ring Structure), with monthly arrivals, until July 1999 (M1 Cells). Pre-Erection of the Telescope and most of the Acceptance Tests should be completed by December 1999. We anticipate two months of time for LBT personnel to complete tests of the hydrostatic bearing system, the telescope drives and the structural dynamics. All testing and verification should be completed by February 2000. Disassembly and packing for shipment should be completed by April 2000.

The proposal should include a time line of the Supply activities.

1.1.4 Shipping

Disassembly of the Telescope, packing for shipment of some auxiliary equipment and assistance with packing for shipment are included in the Supply. All components supplied by LBTC are complete with re-useable boxes.

Packing and Tranportation to the telescope erection site in Arizona are not included in this Supply.

1.1.5 Technical Assistance during Erection on the Mountain

Technical assistance during final installation of the Telescope on Mt. Graham is not included in this Supply. The LBTC reserves the right to negotiate for such services at a later time.

1.1.6 Services for LBT Personnel during Pre-Erection

The contractor shall supply offices and services to the LBTC personnel during the pre-erection and test period. In this period LBTC will install, test and deinstall the electronics for servo system of the elevation and azimuth axes. For these purposes we prefer that the contractor supply:

one office room
- sized for 2 - 3 people
- heated
- office equipment
- telephone (with mobile phone) and telefax installation
one computer room
- minimum surface area: 30 square meters
- minimum height: 2.5 meters
- maximum distance to the telescope (with visual contact to the telescope): 20 meters
- air-conditioning system (heat dissipation from electronics: 8kW)
- low content of disturbance
- connection to the internet with a speed of at least 28800 bits/sec
  (necessary computer hardware will be supplied by the LBTPO)
- telephone installation
day room
- sized for 4 - 8 people
- heated
- sanitary installation

1.2 Deliverable Hardware

1.2.1 Hardware to be manufactured or supplied

Listed in the table below are all the hardware components to be delivered as part of this Supply. A more detailed list may be found in the Technical Specification "401e028", entitled "Telescope Factory Pre-Erection".

Line
Item Quantity for
Delivery Drawing
CAN # Description of Hardware Item

1 1 421e046 Foundation System in Factory

2 1 400e024 Azimuth Floor Platform

3 TBD 461e001 Limit Switches for Axes Rotation

4 1 406e001 Dynamic Balancing System

5 1 406e009 Static Balancing System

6 TBD 407e000 Telescope Access Equipment

7 TBD 400e030 Azimuth Mounting Devices

8 TBD 500e056 Elevation Mounting Devices

9 TBD N/A Bolts and Fasteners

10 TBD N/A Adjustment Shims

Line Item	Quantity for Delivery	Drawing CAN #	Description of Hardware Item
1	1	421e046	Foundation System in Factory
2	1	400e024	Azimuth Floor Platform
3	TBD	461e001	Limit Switches for Axes Rotation
4	1	406e001	Dynamic Balancing System
5	1	406e009	Static Balancing System
6	TBD	407e000	Telescope Access Equipment
7	TBD	400e030	Azimuth Mounting Devices
8	TBD	500e056	Elevation Mounting Devices
9	TBD	N/A	Bolts and Fasteners
10	TBD	N/A	Adjustment Shims

Fasteners should be delivered with an excess over the required number. The excess should be 2% of the required number with a minimum of four fasteners for each size and length.

1.2.2 Hardware to be provided by LBTPO

Listed below are the hardware components to be provided by the LBT Corporation for the Pre-Erection of the Telescope. A more detailed list may be found in the Technical Specification "401e028", entitled "Telescope Factory Pre-Erection". These components are being procured with Requests for Proposals in parallel with this one.

Line
Item Quantity for
Delivery Drawing
CAN # Description of Hardware Item

1 8 410e014 Azimuth Ring Sectors
with Azimuth Rim Gear Wheel

2 2 514e003 Elevation Rolling Sectors "L & R"
with Elevation Rim Gear Wheels

3 1 430e007 Azimuth Frame Structure
with Central Bearing Support

4 1 511e000 Vertical Windbracing

5 1 512e000 Elevation Platform Horizontal Bracing

6 2 721a012 M1 Cells "L & R"

7 1 721a020 M1 Dummy Cell

8 1 TBD Central Rotators Structure

9 2 674a005 Gregorian Instrument Rotators

10 1 500a010 Hydrostatic Bearing System
and Auxiliary Drive

11 8 520a010 Telescope Drive Motors
with provisional controls

Line Item	Quantity for Delivery	Drawing CAN #	Description of Hardware Item
1	8	410e014	Azimuth Ring Sectors with Azimuth Rim Gear Wheel
2	2	514e003	Elevation Rolling Sectors "L & R" with Elevation Rim Gear Wheels
3	1	430e007	Azimuth Frame Structure with Central Bearing Support
4	1	511e000	Vertical Windbracing
5	1	512e000	Elevation Platform Horizontal Bracing
6	2	721a012	M1 Cells "L & R"
7	1	721a020	M1 Dummy Cell
8	1	TBD	Central Rotators Structure
9	2	674a005	Gregorian Instrument Rotators
10	1	500a010	Hydrostatic Bearing System and Auxiliary Drive
11	8	520a010	Telescope Drive Motors with provisional controls

1.3 Deliverable Documents

Described in this section are all the manuals, plans, drawings and documentation that must be supplied as part of this Statement of Work. All documents shall be supplied in four (4) hard copies and one (1) digital copy.

Documentation packages, shall be supplied in support of the following functional activities:

Workshop Drawings
Acceptance Tests
"As Built" Drawings
Engineering Change Requests

1.3.1 Operations Manual

Prepare and deliver an Operations Manual that shall describe in detail the procedures needed to install the components correctly and safely. It shall at least:

Describe the installation and assembly procedures
Describe the alignment procedures

1.3.2 Acceptance Plan

Prepare and submit for approval an Acceptance Plan describing test procedures and inspections that shall be performed in the assembly hall prior to perliminary acceptance. The Acceptance Plan must be submitted to the Technical Representative for approval before starting the construction and materials purchase. The Technical Representative shall comment on the request within 30 days from the receipt, and in the event of no comment the request is to be considered approved.

The test and inspections shall include:

certificate of raw material and fasteners
certification of welding procedure and welding control
stress relieve certification
dimensional control, machining tolerances, roughness test
mass check
certificate of surface treatment
certificate of assembly tolerances

1.3.2.1 Test Procedures

The Test Procedures shall describe in detail all the necessary operations to perform verification through a test. A Test Procedure shall be produced for every verification test required and shall contain the following information:

Scope of the Test -- In this section the scope of the test shall be described and the verification item shall be identified
Applicable Documents -- In this section all the documents referred to in the Test Procedure shall be listed.
Test Conditions -- In this section all applicable requirements needed to correctly perform the test shall be listed and discussed (for instance: special environmental conditions, dedicated tools, test rigs, special requirements on the tested items, etc.), calibration requirements.
Test Procedure -- In this section all the operations required to perform the test shall be described in detail.
Test Results Presentation -- In this section the procedures to process the raw data for the final presentation of the test results shall be described.

The Test Procedure shall be submitted for review prior to performing the test and shall also be incorporated in the specific Test Report.

1.3.2.2 Test Reports

The Test Reports shall summarize the findings of the tests. The Test Report shall be submitted to the LBTC not later than 30 days after the test. A Test Report shall contain the following information:

Test Results -- In this section the findings of the test shall be given. The results shall be processed in a such a way that they are directly comparable with the items to be verified.
Conclusions -- In this section a statement concerning the conformance of the test results with the requirements specified shall be given. Non-conformities and changes shall be discussed as far as applicable.

1.3.3 Drawings

All drawings and relevant parts lists shall be prepared with AUTOCAD 12 or 13 or compatible format. Where practical all the AUTOCAD drawings produced should comply with the LBT Drawing Standards "001s006". All the workshop assembly and sub-assembly drawings as well as the "as-built" drawings shall include the following information:

Number of the pieces required
Detailed drawings of the pieces
Third party manufacturer reference identification
The calculated partial and total weights

1.3.3.1 Workshop Drawings

All the workshop drawings must be submitted to the Technical Representative for approval before starting the construction and materials purchase. The Technical Representative shall comment on the request within 15 days from the receipt, and in the event of no comment the request is to be considered approval.

1.3.3.2 As-Built Drawings

The LBTPO shall receive copies of the updated "as-built" drawings and documentation not later than 30 days after the completion of the acceptance tests, and at least 15 days prior to acceptance (see below).

1.3.4 Manufacturing Plan

Prepare and submit for approval a Manufacturing Plan that shall list all actions which are planned for manufacture, inspection and testing. The Manufacturing Plan should include a schedule of all activities (e.g. Pert chart) and should reference all relevant documents. Constraints on procurement or deliveries should be identified. The Manufacturing Plan must be submitted to the Technical Representative for approval before starting the construction and materials purchase. The Technical Representative shall comment on the request within 15 days from the receipt, and in the event of no comment the request is to be considered approved.

1.3.5 Progress Reports to the LBTC

Reports on the status of the work covered by this contract should be sent to the LBTPO every month. The Progress Report shall include an update of the initially proposed schedule (section 3.6.1 of the Proposal format).

2. Procedures

2.1 Acceptance

The Work shall be conditionally accepted by LBTC upon preparation for shipment and completion of the Work in a manner at that time satisfactory to LBTC. Final acceptance will be made subsequent to the erection of the Large Binocular Telescope on Mt. Graham, or after a time not to exceed 180 days from the completion of the Work.

2.2 Technical Liaison

The Supplier shall provide access to all phases of the Work to the following LBTC Technical Representative(s):

   Gianpietro Marchiori
   European Industrial Engineering
   Via Torino #65 D/E
   30170 Mestre (VE)
   ITALY

   telephone: 39-41-531-7906
   telefax:   39-41-531-7757
   email:     eiedir@ve.nettuno.it

The Supplier shall maintain informal technical liaison with the LBT Project Technical Representative(s). These representative(s) shall be provided the following:

Timely notification of all meetings concerning the Work (i.e., technical reviews, program planning meetings, problem solving sessions, etc.).
Access to data relating to analyses and other technical matters directly pertaining to the work being performed.
Access to all test procedures and test data.
Immediate notification of any significant problems.

All workshop drawings, parts lists and manufacturing plans must be submitted to the LBTC Technical Representative for approval before purchasing any materials and/or beginning any construction.

LBTC approval will cover only the functional and conceptual aspects of the design and will not cover the correctness of the dimensions and practicality of the machining. Approval of the drawings shall not indicate acceptance of the Work.

2.3 Technical Changes

All ECRs, NCRs, and Requests for Waivers or Deviations will be presented to the Technical Representative(s) for further evaluation, formulation of responses, and recommendations to the LBT Director.

2.3.1 Engineering Change Request

In the event that the Supplier deems it necessary to deviate from any specification or term of the Technical Specifications or the Proposal, the Supplier shall deliver to the Technical Representative(s) an Engineering Change Request (ECR) setting forth:

Identification of Statement of Work
The description and justification of the change requested
An assessment of the impact of the change on the programmatic, costs, functional and performance requirements of the (Work) at any level

2.3.2 Non-Conformance Report (NCR)

The Supplier shall report all non-conformities from the Technical Specifications which occur during the manufacture, assembly, or testing at all levels of the Work. Each Non-Conformance-Report shall set forth the following:

Identify the Statement of Work
Identify the item where the nonconformity occurs
Identify the originator
Describe the nonconformity in detail
List the documents and the hardware affected
Describe the impact at any level of the Work
Recommendation for further procedures

2.3.3 Request for Waiver/Deviation

A Request for Waiver may be issued during the manufacturing, test or integration of a deliverable item to:

request a relief from the relevant specifications, test procedure, assembly requirements and/or
request permission to use different hardware items or materials due to the inability to procure the specified ones in time to meet the schedule.

A granted waiver does not lead to changes of any approved and released documents. The Request for Waiver shall include:

Definition of the item affected
Identification of documents, and hardware affected
Description of the waiver
Description of the need for the waiver
Effects on costs and schedule

It shall be accompanied by all documentation required by the LBT Corporation to judge the acceptability of the waiver. If any change in the schedule or performance are expected, these points shall be clearly addressed.

2.4 Point of Delivery

All documents shipped as a result of this Statement of Work shall be sent to the LBT Project Office:

   LBT Project Office/USA
   The University of Arizona
   Steward Observatory
   Tucson, AZ  85721-0065
   USA

All hardware shipped as a result of this Statement of Work shall be sent to the LBT Staging Area at the Base Camp of the Mount Graham International Observatory:

   Large Binocular Telescope Corporation
   MGIO Base Camp
   1480 W. Swift Trail
   Safford, AZ  85546-8053
   USA

3. Documents

3.1 Applicable Drawings and Documents

Document Type	Drawing CAN #	Revision Date	Assembly / Part Name
Technical Specification	401e028e.doc 401e028e.htm	01 Sep 1997	Telescope Pre-Erection
Technical Specification	401e036c.doc 401e036c.htm	25 Aug 1997	Verification Plan and Acceptance Tests
Autocad Drawing	400e024b.dwg	15 Jul 1997	Telescope Azimuth Assembly Azimuth Floor Interface
Autocad Drawing	400e025b.dwg	15 Jul 1997	Telescope Azimuth Assembly Azimuth Floor Bumpers Interface
Autocad Drawing	400e030b.dwg	02 Jun 1997	Azimuth Frame Mounting Support Device Assembly Sh.1/3
Autocad Drawing	400e031b.dwg	02 Jun 1997	Azimuth Frame Mounting Support Device Assembly Sh.2/3
Autocad Drawing	400e032b.dwg	02 Jun 1997	Azimuth Frame Mounting Support Device Assembly Sh.3/3
Autocad Drawing	400e033b.dwg	02 Jun 1997	Azimuth Frame Mounting Support Device Central Structure
Autocad Drawing	400e034b.dwg	02 Jun 1997	Azimuth Frame Mounting Az. Jack System Assembly
Autocad Drawing	400e035b.dwg	02 Jun 1997	Azimuth Frame Mounting Az. Jack System - Mounting Sequence
Autocad Drawing	400e036b.dwg	02 Jun 1997	Azimuth Frame Mounting - Az. Jack System
Autocad Drawing	400e038a.dwg	02 Jun 1997	Telescope Azimuth Assembly Azimuth Floor Moat Seal Interface
Autocad Drawing	406e001a.dwg	18 Jul 1997	Dynamic Balancing System Hydraulic Scheme
Autocad Drawing	406e002a.dwg	20 May 1997	Dynamic Balancing System General Assembly
Autocad Drawing	406e003a.dwg	06 Jun 1997	Dynamic Balancing System Horizontal Balancing
Autocad Drawing	406e004a.dwg	06 Jun 1997	Dynamic Balancing System Horizontal Tank
Autocad Drawing	406e005a.dwg	06 Jun 1997	Dynamic Balancing System Lower Vertical Balancing
Autocad Drawing	406e006b.dwg	15 Jul 1997	Dynamic Balancing System Lower Vertical Tank
Autocad Drawing	406e007b.dwg	15 Jul 1997	Dynamic Balancing System Upper Vertical Balancing
Autocad Drawing	406e008b.dwg	15 Jul 1997	Dynamic Balancing System Upper Vertical Tank
Autocad Drawing	406e009a.dwg	06 Jun 1997	Static Balancing System General Assembly
Autocad Drawing	407e000c.dwg	15 Jul 1997	Access to the Telescope General Layout; 3D View
Autocad Drawing	407e001c.dwg	15 Jul 1997	Access to the Telescope General Layout; 3D View
Autocad Drawing	407e002d.dwg	04 Aug 1997	Access To The Telescope General Layout; Orthogonal Views
Autocad Drawing	407e003b.dwg	15 Jul 1997	Access To The Telescope General Layout; 3D View
Autocad Drawing	421e046c.dwg	16 Jun 1997	Pier Construction Drawings Pre-Erection Interface General Assembly
Autocad Drawing	421e047b.dwg	25 Jun 1997	Pier Construction Drawings Pre-Erection Interface Technical Details
Autocad Drawing	461e001a.dwg	28 Aug 1997	Azimuth Endstops and Limits Interface of Rotation Between Enclosure and Azimuth Frame
Autocad Drawing	500e056a.dwg	30 Jul 1997	Elevation Mount Assembling Phase 01/43

3.2 Reference Drawings and Documents

Document Type	Drawing CAN #	Revision Date	Assembly / Part Name
Autocad Drawing	410e014c.dwg	16 Jun 1997	Azimuth Ring Structure General Assembly
Autocad Drawing	421e024a.dwg	04 Jun 1997	Pier Construction Drawings Concrete Structure General Assembly
Autocad Drawing	421e029c.dwg	16 Jun 1997	Pier Construction Drawings Ring Steel Structure General Assembly - Sheet 1/4
Autocad Drawing	421e037b.dwg	02 Jun 1997	Pier Construction Drawings Pier Upper Ring General Assembly
Autocad Drawing	430a010b.dwg	03 Mar 1997	Azimuth Platform Structure General Assembly Plant View
Autocad Drawing	500a010b.dwg	04 Mar 1997	General Elevation Assembly Elevation General Assembly Zenith Position
Autocad Drawing	500a011b.dwg	04 Mar 1997	General Elevation Assembly Elevation General Assembly Horizon Pointing
Autocad Drawing	500e020b.dwg	06 Jun 1997	General Elevation Assembly Elevation Mount Assembling Phase 07/42
Autocad Drawing	510e000b.dwg	29 May 1997	Elevation Structure Assembly Windbracing Structure General Assembly
Autocad Drawing	514e003c.dwg	30 Jul 1997	Rolling Sectors General Mount of C-Rings "L" and "R"
Autocad Drawing	514e004d.dwg	30 Jul 1997	Rolling Sectors General Assembly of C-Ring "L"
Autocad Drawing	514e023b.dwg	30 Jul 1997	Rolling Sectors General Assembly of C-Ring "R"
Autocad Drawing	520a010a.dwg	14 Mar 1997	Elevation Drive System
Reference	001s006c.htm	02 Jun 1997	LBT Drawing Standards

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Last modified: Mon Sep 1 12:51:16 1997

Large Binocular Telescope Project

Attachment A to the RFP for the

TELESCOPE FACTORY PRE-ERECTION