Large Binocular Telescope Observatory
Request For Proposal (RFP)
for the
Tertiary Flat Mirror Polishing
07 August 2006
TABLE OF CONTENTS
1. Introduction
2. Statement of Work
3. Specimen Contract
4. Pre-Proposal Communication
5. Proposal Preparation
6. Alternate Proposals
7. Proposal Submittal/Acceptance
8. Proposal Evaluation
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1. Introduction
2. Statement of Work
A description of
the work to be performed is provided under Attachment A.
To provide insight
into the elements of the formal agreement that will be negotiated with the
organization that submits the successful proposal, a specimen contract has been
prepared and included as Attachment B. The contract awarded
pursuant to this RFP is likely to be substantially in this format, however,
LBTC reserves the right to negotiate the final terms and conditions with the
selected supplier. The
Proposals should specify whether the draft contract is acceptable in the form
provided and, if not, must indicate the requested changes. A
traditional pre-proposal conference is not planned and/or
scheduled. This solicitation has been sent to several qualified
manufacturers in Europe and the United States. The LBTO plans to
utilize preferentially Electronic Mail to receive and respond to
inquiries regarding this solicitation. Inquiries by FAX will also be
addressed. The source of the inquiries will remain confidential, but
the response to an inquiry will be distributed to each recipient of
this Request for Proposal. Since the LBTO will be handling several
different RFPs in parallel, any request must identify the RFP name and
date. Technical clarifications or supplementary explanations will be
issued promptly, so that all recipients are fully informed. Proposals
submitted in response to this solicitation should be presented in a form
similar to the Proposal Format that has been provided as Attachment C. The format is free, but it will be
appreciated if it reflects, at least in the itemization and order, the items
listed in Attachment C. 5.1 Delivery Date LBTO aims for delivery in summer 2007. Delivery dates earlier than May 1st,
2007 are not considered as an advantage, but are certainly acceptable. The proposal should include a complete plan of the
activities foreseen from the signing of the contract (assume 30 September
2006) to final delivery (if possible in Gantt diagram form). Milestones suitable to track progress of the activities must
be clearly identified in all the above areas. Contractual duties associated
with milestones (progress reports, acceptances, meetings, payments …)
must be clearly defined. 5.2 Managing and quality assurance The proposal must contain a section describing the organizational structure
proposed for this activity, including a description of the skills and roles of
the key persons and of methods to be adopted to reduce the technical risks
and/or the risks of delays. 5.3 Manufacturing Plan The proposal should include a description of the manufacturing plan
including: handling the substrate, generating, polishing, metrology
and optical testing. The proposers should provide descriptions of
their experience with honeycomb mirrors, and more specifically with
Hextek mirrors. The proposal should describe steps to be taken to
control risk to the substrate itself and to the production schedule.
Along with a description of the test plan, a method for characterizing
the manufacturing errors should be proposed. An
alternate technical proposal would be considered if your organization
has proprietary capability, resources or innovative design that could
result in the reduction of the overall manufacturing cost, make an
improvement in the delivery schedule, or yield superior
performance. It will be mandatory that an alternate proposal be
identified as such, since it cannot be evaluated on the same basis as
the others. The Proposal Format, Attachment C, should still be
followed, but the Proposal's Title Page must clearly state "this
is an Alternate Proposal to RFP name." Proposals
must be submitted so that they are assured to arrive prior to the
deadline. Each proposal, consisting of two paper copies plus a digital
version (PDF preferred), shall be received/accepted by the LBTO in
Tucson, Arizona no later than September 15, 2006 at 3 p.m. All proposals
should be addressed to: Phone: +1 (520)
626-5231 Proposals will be
evaluated according to the criteria listed in qualitative order in the table
below. LBT Proposal Evaluation Criteria Cost Delivery
Schedule Technical
Proposal Technical
Capability Quality
Assurance, Safety, Reliability Management
Capability Financial
Stability The LBTC reserves the right to reject any or all proposals, to
waive irregularities in any proposal, or to withhold the award for any
reason it may determine, and also reserves the right to hold any or
all proposals for a period of (90) days after the date of
opening. 3. Specimen Contract
4. Pre-Proposal Communication
5. Proposal Preparation
6. Alternate Proposals
7. Proposal Submittal/Acceptance
All
proposals will be opened privately at owner's discretion, and
evaluated according to the predetermined criteria approved by the LBTC
Board of Directors.
Fax: +1 (520) 626-9333
e-mail: gkoeppen@as.arizona.edu (Grisela Koeppen)8. Proposal Evaluation
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