1. Description of Tasks
2. Procedures
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The Supplier selected for the activities of Telescope Packing & Transportation will have to withdraw the above-mentioned material at Ansaldo's works in Milan, to pack it in adequate boxes and/or containers for shipping, to transport it to Safford, Arizona (or other destinations), and to unload it at the observatory base camp at the foot of Mount Graham. The Azimuth Ring Sectors which make up the base of the Telescope structure will be transported directly to the summit of Emerald Peak where the telescope enclosure is located.
Since there has been a delay in the preparation of the telescope components, it will not be possible to transport large pieces to the top of Mt. Graham because of winter weather. Therefore, only the sectors of the Azimuth Ring (Items 1.x) will be delivered to the top of Mt. Graham. The remaining pieces can be packed and sent to the harbor in an efficient manner consistent with the wide-load transportation and the scheduling of the ship. Other pieces previously destined for the top of Mt. Graham will now be delivered to the Safford Base Camp.
Our concept is to pack the Azimuth Ring sectors (Items 1.x) in containers as soon as they are available for packing. They should be shipped immediately to Arizona via the first available ship (Genoa to Houston). Only the Azimuth Ring sectors and their associated hardware require an urgent delivery to Mt. Graham.
The proposal should include a timeline of the Supply activities including packing, delivery to the harbor in Italy, ocean transportation, and delivery to Safford, Arizona.
1.2 Hardware to be Transported
Listed in the attached table 401e050 ,
entitled "Packing and Transport / List of Items", revision "g" dated 24
July 2001, are all the hardware components to be transported as part
of this Supply. (Dimensional changes and new entries since revision "e" have
been marked on the list.) Drawings are supplied for all the pieces that require
customized packing. Several of the larger pieces have pre-defined
lifting points that must be attached and utilized for each handling
operation.
1.3 Deliverable Documents
Described in this section are all the plans, invoices, and
documentation that must be supplied as part of this
Statement of Work. All documents shall be supplied in three (3) hard
copies and one (1) digital copy.
Subject to the agreement of the Supplier, the LBT Project Office plans to prepare the Commercial Invoices for each group of items in the attached list 401e050 when that group is scheduled for departure. A sample Commercial Invoice is attached as 003s500.
Packing Lists, Container Labels, Bills of Lading and Certificates of Insurance will be prepared by the Supplier in accordance with industry standards and the attached Technical Specification 401e049.
The Supplier will obtain all necessary Transportation Permits. The Supplier will be also responsible for coordinating the transportation with local and state officials to ensure that the movement of the large pieces will meet local, state and federal regulations. LBTC will not be liable for any infractions thereof.
The Supplier will coordinate with the LBT Project Office and/or their Technical Representative to develop a procedure for the pre-shipping inspection which leads to a Shipping Release and for the subsequent post-arrival inspection which leads to the Arrival Inspection Report. These inspections are described briefly in the attached Technical Specification 401e049.
All steel structures and equipment shall be packed in such a way as to guarantee:
2.2 Technical Liaison
The Supplier shall provide access to all phases of the Work to the
following LBTC Technical Representative(s):
Gianpietro Marchiori European Industrial Engineering Via Torino #65 D/E 30170 Mestre (VE) ITALY telephone: 39-041-531-7906 telefax: 39-041-531-7757 email: eiedir@ve.nettuno.it
The Supplier shall maintain informal technical liaison with the LBT Project Technical Representative(s). These representative(s) shall be provided the following:
2.3 Technical Changes
All ECRs, NCRs, and Requests for Waivers or Deviations will be
presented to the Technical Representative(s) for further evaluation,
formulation of responses, and recommendations to the LBT Director.
2.3.1 Engineering Change Request
In the event that the Supplier deems it necessary to deviate from any specification or term of the Technical Specifications or the Proposal, the Supplier shall deliver to the Technical Representative(s) an Engineering Change Request (ECR) setting forth:
2.3.2 Non-Conformance Report (NCR)
The Supplier shall report all non-conformities from the Technical Specifications or damage which occur during the packing, or transportation. Each Non-Conformance-Report shall set forth the following:
Please note that Public Law 104-295, Section 48 states the following:
Accordingly, each and every set of LBT documentation for hardware shipments that will be prepared for transportation to the United States should officially be routed through LBT Project Office/Italy at the Arcetri Astrophysical Observatory. In addition, it will be mandatory to incorporate the LBT Project Office/USA at the Steward Observatory of the University of Arizona into the consignee address for the Commercial Invoices and the Bills of Lading that will accompany each and every subset of hardware that will be coming into the United States.
Mr. Sam Clapp LBT Project Office/USA Steward Observatory Tucson, AZ 85721-0065 USA telephone: 1-520-621-3502 telefax: 1-520-626-9333 email: sclapp@as.arizona.edu
Suarez International, Incorporated U.S. Customs Brokers Tucson, AZ 85732 USA telephone: 1-520-573-8399 telefax: 1-520-573-8394 email: ssuarez@flash.net
LBT Project Office/Italy Osservatorio Astrofisico di Arcetri Largo Enrico Fermi 5 50125 Firenze ITALY
The Ultimate Consignee's Name will be:
LBT Project Office/USA Steward Observatory The University of Arizona Tucson, AZ 85721-0065 USA telephone: 1-520-626-5231 telefax: 1-520-626-9333
2.5 Point of Shipment
All hardware shipped as a result of this Statement of Work shall be
packed and transported from the following location as indicated in the
specification:
Ansaldo Energia S.p.A. Viale Sarca 336 20126 Milano ITALY
An overhead crane is available at Ansaldo for assistance in the packing and loading operations. Ansaldo will supply trained personnel for the operation of the crane and for the complex handling of the large pieces of the telescope. Because of limited space on the Ansaldo factory floor, not all of the parts of the telescope can be packed at once. Packing and loading operations must proceed in parallel with the disassembly of the telescope structure. These packing and loading operations require coordination with Ansaldo to assure an efficient packing process.
Ansaldo will provide:
LBT Project Office/USA The University of Arizona Steward Observatory Tucson, AZ 85721-0065 USA telephone: 1-520-626-5231 telefax: 1-520-626-9333 email: cevans@as.arizona.edu
Large Binocular Telescope Corporation Mt. Graham International Observatory base camp 1480 W. Swift Trail (on AZ Highway 366) Safford, AZ 85546-8053 USA
No facilities are available at the MGIO base camp for the unloading of large or heavy containers (A small portable crane is capable of unloading containers weighing less than 12 metric tons. Normal hours of operation are 7AM - 5PM Mountain Standard Time). The Supplier shall be responsible for making all arrangements associated with equipment to be used during unloading of the trucks. Sufficient laydown space is available to store any of the telescope components.
Large Binocular Telescope Enclosure Mt. Graham International Observatory Swift Trail (27 miles beyond the base camp) Safford, AZ 85546-8053 USA
A 55 metric ton overhead crane is available to unload items from trucks inside the lower fixed building of the telescope enclosure. The doorway to this enclosure is 24 feet (7.31 meters) wide and 34 feet (10.36 meters) high. The 27-mile road to the telescope site is comprised of 18 miles of winding asphalt two-lane road, 7 miles of compacted dirt road with widths from 22-feet to 14-feet, and a two mile 14-foot wide one lane road. The 27-mile road is limited under normal circumstances to a 40-foot rig with no extended cabs. Any load over 40-feet must have a pilot car, and any load over 40-feet and considered a wide load must meet Arizona Department of Transportation regulations. This will require a front and rear pilot car and a local/state law enforcement escort. Only drivers with mountain experience will be allowed to haul loads to the telescope site.
Large Binocular Telescope Corporation Steward Observatory Mirror Laboratory 927 National Champion Drive Tucson, AZ 85721-0061 USA
A 50 metric ton overhead crane is available to unload Mirror Cells from trucks outside the building. Advance notice (1 week) is required to reserve turning space in the adjacent University parking lot.
Large Binocular Telescope Corporation c/o Ohio State University Dept of Astronomy Building 3 off the intersection of East 5th Avenue & Yearling Road Columbus, OH 43219 USA
The location is a hangar on the south side of the Port Columbus International Airport on the east side of the city of Columbus. (The location is NOT on the campus of The Ohio State University. No transit of the city of Columbus should be required.) The Supplier shall be responsible for arranging the equipment required for unloading from the trucks.
3.2 Reference Drawings and Documents
| Document Type |
Drawing CAN # |
Revision Date |
Assembly / Part Name |
|---|---|---|---|
| Autocad Drawing | 407e001c.dwg | 15 Jul 1997 | Telescope Special Utilities Access to the Telescope General Layout; 3D View |
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